How to use color coding in Outlook Calendar

The feature of Conditional Formatting in Outlook allows users to color code their Calendar, giving each meeting or appointment a different color. To color code your Outlook Calendar, follow these steps:

1. Launch Outlook and open your calendar.

2. Click the View Settings button in the Current View section.

3. In the Advanced View Settings Calendar dialog box, click the Conditional Formatting button.

4. In the Conditional Formatting dialog box, click the Add button and name the rule. Choose a color for the category.

5. Click the Condition button to open the Filter dialog box.

6. In the Search for word box, type the word from the appointment or meeting you want to color code. Enclose the text in quotation marks.

7. Click OK for all dialog boxes to save the changes.

By following these steps, you can easily color code your Outlook Calendar. The default color categories in Outlook include Blue, Green, Yellow, Red, Orange, and Red. However, you can also name the color categories or create new ones. To do this:

1. Right-click on the meeting or appointment and select Categorize from the menu.

2. Choose a category from the list or select All Categories for a new color.

3. In the Color Categories dialog box, click the New button.

4. In the Add New Category dialog box, name the new color category and choose a color. Click OK.

5. Select the new color category and click OK.

The color of the appointment or meeting will be changed accordingly. Additionally, if you want to auto color code in Outlook, follow these steps:

1. Open your calendar.

2. Click the View Settings button in the Current View section.

3. In the Advanced View Settings Calendar dialog box, click the Conditional Formatting button.

4. In the Conditional Formatting dialog box, click the Add button and name the rule. Choose a color for the category.

5. Click OK.

By doing this, all events in the calendar will be automatically colored according to the specified rule. With these instructions, you can easily color code your Outlook Calendar and manage your appointments and meetings effectively.