Creating, Deleting, and Utilizing Profiles in Outlook: A Step-by-Step Guide

Learn How to Create, Manage, and Use Profiles on Microsoft Outlook

Microsoft Outlook is a software that enables users to manage their emails, calendars, contacts, and more. With Microsoft Outlook, users can create and manage multiple profiles. This article will guide you on how to create, delete, copy, manage, and use profiles on Outlook.

Creating a Profile in Outlook

To create a profile in Outlook, follow these steps:

1. Launch Outlook.

2. Click on the File tab on the Info tab of the backstage view.

3. Click on the Account Settings button and select Manage Profiles from the menu.

4. A Mail Setup dialog box will open.

5. Under the Profiles section, click the Show Profiles button.

6. A Mail dialog box will open. Click the Add button.

7. Name the profile and click Next.

8. Select the option Email Account where you want Outlook to set up your profile automatically or select ‘Manual set up or additional server type’ to set up the new profile manually.

9. Enter your name, email address, and password provided by your internet provider, then click Next and Finish.

10. The Mail dialog box will open. Select a profile and click Apply and OK.

Managing, Copying, or Deleting a Profile in Outlook

To manage, copy, or delete a profile in Outlook, follow these steps:

1. Click on the File tab on the Info tab of the backstage view.

2. Click on the Account Settings button and select Manage Profiles from the menu.

3. Under the Profiles section, click the Show Profiles button.

4. In the Mail dialog box, click the Add button to create another profile or select a profile and click Remove to delete it.

5. Click Copy to create a duplicate of the existing profile.

6. Choose how you want your profile to start up by selecting ‘Prompt for a profile to be used’ or the ‘Always use this profile’ option.

7. Click OK.

Using a Profile in Outlook

To use a profile in Outlook, follow these steps:

1. Click on the File tab on the Info tab of the backstage view.

2. Click on the Account Settings button and select Change Profiles from the menu.

3. A message box will appear. Click Ok.

4. Outlook will close. Launch Outlook again.

5. A dialog box will open. Select the profile you want and click OK.

Understanding Your Outlook Profile

A profile is an essential part of Outlook that includes accounts, data files, and settings that state where your email messages are saved. This tutorial has explained how to create a new profile in Outlook.

Editing Your Outlook Profile

To edit your Outlook profile, follow these steps:

1. Open your email account on the web.

2. Select the profile picture at the top of the page and click My Profile.

3. Click Edit Name to change the name of the profile.

4. Enter your first name and last name, then click Save.

In conclusion, this article has provided a step-by-step guide on how to create, manage, and use profiles on Microsoft Outlook.